Not legal advice. England only. Sources checked 7 November 2026.
Waste transfer notes (or equivalent records) and related retention duties already exist. A cafe waste policy, training log, or evidence index can help you stay organised, but those internal aids are not new compulsory filings created by our templates. Keep the required underlying records first.
| Item | Required underlying record? | Optional internal aid? | Notes |
|---|---|---|---|
| Signed waste transfer notes / equivalent invoices | Yes (existing rules) | No | See official transfer-note guidance |
| Two-year retention where required | Yes (existing rules) | No | Confirm current retention duties for your transfers |
| Season ticket / transfer schedule references | Often part of commercial paperwork | Helpful index | Keep collector references findable |
| Carrier / collector registration checks | Operational duty to use registered carriers | Checklist | Confirm registration before relying on a service |
| Collector paper/card co-collection assessment reference | Collector-held written assessment when used | Note the reference | Do not self-authorise co-collection |
| Cafe waste policy | No | Yes | Optional operating document |
| Staff briefing / training log | No | Yes | Optional proof of briefing |
| Evidence and transfer index | No | Yes | Points at real transfer notes; does not replace them |
| Bin-label text / contamination check | No | Yes | Operational aid |
Official transfer-note overview: https://www.gov.uk/managing-your-waste-an-overview/waste-transfer-notes
Workplace recycling guidance: https://www.gov.uk/guidance/simpler-recycling-workplace-recycling-in-england
Logs should name roles and shift dates where useful. Do not collect staff personal data you do not need. Redact customer personal data from any example scans you keep for training.
An owner review of the evidence index is a business control. It is not a government certification, audit pass, or legal opinion.
The $19 Cafe Recycling Setup Kit includes documents/07-evidence-and-transfer-index.md. That file is a blank/redactable index. Completing it does not create a transfer note and does not prove compliance by itself. The $1 walkthrough covers the one-shift audit only.
Qualifying micro-firm core-stream transition ends 31 March 2027. Plastic film announced workplace collection is currently 1 April 2030, with published legislation still showing 31 March 2027 for film. Recheck official sources before relying on either date for film.
Date checked: 7 November 2026. Jurisdiction: England. Not legal advice. Not regulator-affiliated. Update by re-opening official sources before edits.